Voice entry — write your report by speaking

With voice entry, AI drafts your report from what you say. This article covers recording, the follow-up questions, and checking the draft before you submit. One recording lasts up to 3 minutes.

Steps

Voice entry starts from the microphone button at the top of “Today's report”.

1. Open “Today's report” and press the microphone button (“Start voice entry”). Allow the browser to use your microphone the first time.
2. Say what happened today in one go, without splitting it by field. Recording stops on its own at 3 minutes.
3. Press “Stop recording”. AI transcribes your words and sorts them into the report fields.
4. If a required field is empty, up to 3 questions appear under “AI follow-up”. Answer by voice, or type into “Type your answer” and press “Send”. Items under “AI check” can stay empty.
5. When “Applied to the form. Review it and submit” appears, read each field and fix anything wrong.
6. Press “Submit”. Your report is now submitted.

Important: AI produces a draft. Always review it before submitting — check that nothing you did not say was added and that the numbers are right.

Caution: If your speech changed a field you had typed, “Undo” appears. Press it to restore the input from before the voice update.

If it does not work

• The microphone button is missing, or a recording never reaches the report — see The voice-entry mic is missing or recording does not work.
• Site or product names are spelled wrongly — an admin or manager can register the correct spelling. See Register words in the voice-entry spelling dictionary.

FAQ

• Can I add mood and photos by voice? — No. Choose your mood after submitting, and add photos on “Today's report”.
• Can I speak my own language? — Yes, if the multilingual add-on is on and your report language is not Japanese.
• Can I keep my exact words? — Press “Add my words to the text” in the “You (voice)” bubble.
• Can I continue after it stops at 3 minutes? — Press “Start voice entry” again. The earlier transcript is kept.

Read next

• Write and submit today's report — the basic flow when you type.
• Multilingual entry — write your report in your own language — write in your language.
• Register words in the voice-entry spelling dictionary — keep names consistent.